Under the new Rules of lawyer discipline in Utah, either or both OPC and Respondent may serve subpoenas after obtaining approval of the chair of Ethics Committee. (11-512 and 11-523.). As noted last time, the standards for OPC and Respondent are not quite the same; at least they are described differently. The information flow is tilted in favor of OPC, which can issue subpoenas to Respondent and to third parties while Respondent may issue subpoenas only to third parties. I do not know the basis for the Oversight Committee's decision to structure these things in this manner -- there are no notes with the new Rules and the Oversight Committee minutes are a model of corporate minute taking. There is no indication at all of why anything is being decided one way rather than another; one must be satisfied with a list of topics which were, however briefly, mentioned.
An aspect of the new Rules that I mentioned but did not previously discuss is that the process for opposing or challenging or attacking a subpoena. A third party may challenge a subpoena by Respondent by complaining to the chair of the Ethics Committee or by an "proper application" to a District Court judge. 11-512(d). (11-512(c) says the subpoena may be enforced by a district court ("upon proper application") and 11-512d) says the district court of the Committee chair "will hear and determine any attack on an issued subpoena". How does the chair hear and determine when the application has to go to the district court? Is that on referral by the court, as a kind of special master? Only the district court issues a "resulting order." So the chair issues a recommendation to the court?
A challenge to an OPC subpoena goes only to a District Court judge. 11-523(e). No appeals from the decision of the chair or the District Court until after the "entry of a final order in the disciplinary proceeding."
One oddity and one injustice: Why the difference in treatment of challenges to a subpoenas? Why confine challenges to OPC subpoenas to a filing in a District Court? Is the chair too biased to consider the challenge? But that is who approves the subpoena in either case, so it is not bias on that basis. Is it that the chair is too close to OPC? But then the chair should not be deciding challenges in either case. Is it a concern that Respondents will routinely challenge OPC subpoenas to Respondent and forcing it into court increases the costs to Respondent and so is slightly discouraging? That seems a poor line of reasoning, and an improper use of procedure.
The injustice is that there is no appeal of a decision on a challenge to a subpoena. Technically, one could appeal after the close of the proceeding, but that is an empty purse.
It is not clear when that occurs. Are the disciplinary proceedings everything before filing a case in the District Court, or is the lawsuit also part of the disciplinary proceedings? The definitions do not help s they define Action (the civil lawsuit filed by OPC) but do not define "proceeding".
Consider third party Innocenza who receives a subpoena from OPC for personal and business records to which she objects. First, Innocenza must file her objection with a District Court. She must hire a lawyer to address the business records. She has to pay the Court in order to file whatever it is that is appropriate. So she incurs expenses. What does Innocenza file? The Rule says "on proper application". What does that mean? A motion? But if a motion is called for why does the Rule not say that? As it does not say a motion is needed, then one must assume that other sorts of things, i.e., documents other than motions, will satisfy the Rule. One would like to know what -- a letter? An email? Does it even have to be a document? I suppose if a lawyer in involved it would be a motion as that seems the safest course. Still, why such unhelpful drafting? Why create traps for the self-represented? If it is a motion under URCP 45 (or 45 and 37), why not say that?
Or maybe Innocenza provides her objections and waits for OPC to seek an enforcement order. At least then OPC pays the filing fees. Maybe that is the plan. There is a possible hitch in that the Rules say that an attack on a subpoena is decided under URCP 45, but nowhere says that objections are to stated as provided for under URCP 45 -- I would guess that URCP 45 grounds for objection apply to these subpoenas as well, and no others, but there is nothing that says that. And how are objections made exactly? Does the recipient send a letter objecting? Do they have to serve OPC and Respondent? What is the time frame for objections? The safe guess is URCP 45 controls everything not specified as different, but that is not what these Rules say.
Rule 11-542 says that URCP, URE, etc. apply in Actions, which are proceedings in court. 11-533 says that URCP governs "filing and service of documents" "to the extent applicable." So it is likely, but not certain, that URCP 45 governs. The URCP filing and service Rules are built on how things get to the court clerk and to parties to the case -- there is no court case if there is no Action, so does one just lop off the mentions of filing with the court and assume everything else remains the same?
Maybe it is that these issues are solved by notice on the face of the subpoena. There is no approved form referenced in the Rules. Ah, says the Helpful One, just use the URCP 45 form approved by the court. Good idea, except it cannot be done. The URCP form requires information that is not available. Recall that the subpoena is issued before there is a case in District Court, so there is no court case, no case number or case name, and no court with jurisdiction. How is Innocenza supposed to sort all this out? She hires a lawyer.
Suppose now that Inncenza has made her objections and the District Court has overruled the objections. She can do nothing more, according to Rule 11-523 until the proceeding is concluded. Innocenza has been forced to produce documents and sit for an intrusive and, in her view, improper deposition. Her recourse is wait until all the damage is done and is effectively irreparable and then file an appeal. To what end? What could she obtain from the Court of Appeals or the Supreme Court as remedy? A note thanking her for complying with the District Court order and apologizing for that Court's error? The documents are out, the time lost, the answers are out. While there may be policy reasons to limit appeals by OPC and Respondent, what are the arguments for denying third parties due process and the ability to challenge decisions about subpoenas?
When may Innocenza file this appeal? At the end of the proceeding, but proceeding is not a defined term. Maybe it means just the proceedings before the Ethics Committee, but it could equally encompass any subsequent Action (defined as a lawsuit).
That leaves the question of the source of the subpoena. Which promises some trouble of its own.
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